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Academic Coordinator at The Wright Institute Clinical Program

Position Title: Academic Coordinator
Department: Clinical program
FLSA Status: Non-exempt
Reports to: VP of Finance & Admin
Location: 2728 Durant Ave., Berkeley - In-person, 35 Hours a week, 9am-5pm with a one hour lunch
Compensation: 29-32/hr
Revision Date: January 1, 2025
This job description is not a contract of employment and its provisions are not intended to imply a contractual relationship. It does not alter your at-will employment relationship with The Wright Institute.

Position Summary

The Academic Coordinator is a proactive, hands-on contributor within the academic program. This role is primarily focused on executing day-to-day operations and directly performing administrative and support tasks. While the Coordinator will oversee two support staff members, their main responsibility is to actively engage in operational activities, ensuring smooth functioning of the campus and responsive support to faculty, students, and visitors. This is a full-time, 35-hour hour per work, in-person position.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Be present on campus during regularly scheduled building hours in order to meet administrative functions and respond to daily operations and events.
Contribute to a welcoming campus by being visible to answer questions and respond to the needs of faculty and students.
Ensure students and faculty have what they need throughout the day by restocking supplies, checking to see if equipment is working, shared spaces and classrooms are set up and organized, etc.
Provide shared support with audio visual and computer equipment, photocopiers, printers, etc.
Coordinate staffing schedules for opening and closing the facility and ensuring necessary coverage.
Onboard, train and oversee support staff, two individuals presently.
Coordinate with others to provide support to the President with Board and/or other meetings food set up and breakdown.
Provide administrative support to various departments, such as Admissions and Registrar’s Offices, by assisting with a wide range of tasks, including document management, review of academic documents for technical completeness, assist in the preparation of written materials, preparing for each new term by performing administrative tasks, such as setting up faculty mailboxes, and other operational needs to provide administrative support across the institute.
Coordination and support for events, large graduation ceremonies, faculty meetings, and community events.
Ensure there is always a person at the reception desk, and provide back-up coverage for reception during lunch breaks and other times as needed.
Collaborate with Emergency Building Coordinator and other staff members to implement and regularly update safety protocols, co-conduct routine emergency drills, and provide immediate response in case of safety incidents.
Perform general office duties.

EDUCATION/EXPERIENCE

Bachelor’s degree from an accredited institution.
Minimum of two years of experience in a supervisory capacity.
Two years of administrative support experience.
Prior role in higher education preferred.

COMPETENCIES AND SKILLS

Basic proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Calendar).
Organizational skills, with the ability to prioritize workload, multitask, and meet deadlines.
Problem-solving and critical thinking abilities, including identifying issues, reasoning, and developing creative solutions.
Handle sensitive and confidential information with discretion.
Interpersonal and customer service skills, with the ability to foster a welcoming and supportive environment for faculty, staff, students, and visitors.
Supervising and managing support staff effectively.
Strong verbal and written communication skills, including professional writing and email correspondence, document preparation, and coordination across departments.
Ability to learn to troubleshoot basic AV and office equipment issues (e.g., projectors, printers, photocopiers, and video conferencing tools).
Adaptability and flexibility, with the ability to function effectively under time constraints and shifting priorities.
Attention to detail and ability to manage compliance with policies and procedures, particularly regarding safety protocols and front desk operations.
Ability to work both independently and collaboratively in a team-oriented environment.
Ability to drive to support various locations and transport food, materials, equipment, as needed.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Physical requirements include the ability to lift, reach and carry objects (up to 50lbs); the ability to carry supplies up and down stairwell, close visual acuity to prepare and analyze data, text, and figures; ability to type utilizing a computer keyboard; ability to travel to outside locations; ability to communicate and exchange information; ability to move about the office to access file cabinets and office equipment; and the ability to remain stationary and work at a computer for extended periods of time as a primary job function. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Application

Please submit the full application, a CV, and letter of interest using the form below.

Questions may be sent to mmena@wi.edu. References will be requested upon invitation to interview.

Your Name Information

Title

*Legal first name

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*Legal last name

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Contact Information

*Email address

*Re-enter email address

*Primary phone number

LinkedIn profile URL

Application Information

*Degreeadd another degree

*Second degreeadd another degree

*Third degree

*Your résumé (.pdf file)

*Your letter of interest (.pdf file)

Equal Employment Opportunity

The Wright Institute is committed to a policy of equal employment opportunity for all applicants, employees, volunteers and interns, and The Wright Institute makes employment decisions based on the merits of each candidate. The Wright Institute prohibits discrimination based on an individual's race (including traits historically associated with race, including, such as hair texture and protective hairstyles), color, religion (including all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), sex (including gender, gender identity, gender expression, transgender, pregnancy and breastfeeding), sexual orientation (including heterosexuality, homosexuality and bisexuality), marital status, national origin, citizenship, service in the military or veteran status, ancestry, age, physical or mental disability, medical condition, or genetic characteristics or information, or any other basis protected by law. The Wright Institute will afford equal employment opportunity to all qualified applicants, employees, volunteers, and interns as to all terms and conditions of employment, including, without limitation, compensation, hiring, training, promotion, transfer, discipline, and termination.

Reasonable Accommodation Policy

The Wright Institute provides employment-related reasonable accommodations to qualified individuals with disabilities within the meaning of the California Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time by contacting the Vice President of Finance and Administrative Affairs, Tricia O'Reilly, at toreilly@wi.edu.

Terms and Conditions

I understand this application will apply only to the position(s) for which I have applied during this session, and will be active until those position(s) are filled or are closed. If I would like to be considered for additional positions with The Wright Institute, I understand and agree that it is my responsibility to submit an additional application(s) for any such position(s).
I certify that all information provided to The Wright Institute in support of my application for employment is correct and I understand that any misrepresentation or omission of any information will result in my disqualification from consideration for employment or, if employed, my dismissal.
In the event that I am employed by The Wright Institute, I agree that the employment relationship with the Institute is an at-will relationship and that the employment can be terminated, with or without cause, and with or without notice, at any time at the option of the Institute or by me. I further understand and agree that this application is not a contract, offer, or promise of employment. I further understand that no one other than an authorized representative of The Wright Institute has the authority to enter into an employment contract or agreement with me, and that my employment can be changed only by a written agreement signed by an authorized representative of The Wright Institute.
I acknowledge that all support documents, which I forward to the Wright Institute, become the property of the Wright Institute and will not be returned to me.
I understand that this application may not be edited after submission. Please contact portal@wi.edu if you have technical difficulty.

*Certification

By checking this box and typing my digital signature below, I certify that I have read and consent to the above Terms and Conditions

Your digital signature can be any combination of letters, numbers, spaces and/or punctuation marks and will be assigned the same legal status as a conventional signature. (California Civil Code 1633.1 et seq.)

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